Privacy Policy

01 Introduction

Nova Aegis Digital Solutions ("Nova Aegis," "we," "us," or "our") operates the website at novaaegis.com and any related subdomains (collectively, the "Site"). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our Site or contact us.

By using the Site, you consent to the data practices described in this policy. If you do not agree with any part of this policy, please do not use the Site.

02 Information We Collect

Information You Provide Directly

We collect personal information that you voluntarily submit when you:

• Complete the contact form (name, email address, company, phone number, project description)
• Submit a job application (name, email, phone, LinkedIn/portfolio URLs, resume/CV, cover letter)
• Send us an email directly

Information Collected Automatically

When you visit our Site, certain technical data may be collected automatically by our hosting infrastructure:

• IP address and approximate geographic location (country/city level)
• Browser type, version, and operating system
• Pages visited, time on page, and referring URL
• Date and time of access

This data is collected in server logs and is used solely for security monitoring and uptime maintenance. It is not linked to your personal identity.

Information We Do Not Collect

We do not collect payment information, social security numbers, government ID numbers, or any sensitive personal data through this website. We do not use third-party advertising trackers or behavioral profiling tools.

03 How We Use Your Information

We use the information we collect for the following purposes:

• To respond to inquiries — Contact form submissions are used solely to reply to your message and discuss potential engagements.
• To process job applications — Application data is used to evaluate candidates for open positions at Nova Aegis.
• To improve the Site — Aggregate, anonymised access logs help us understand which pages are useful and fix technical issues.
• To comply with legal obligations — We may retain records as required by applicable law.

We do not use your personal information for marketing purposes without your explicit consent, and we do not sell, rent, or trade your personal data to any third party.

04 Sharing of Information

We do not sell or rent your personal information. We may share your data only in the following limited circumstances:

Service Providers

We use reputable third-party service providers to operate our infrastructure (e.g., web hosting via cPanel-based services). These providers are contractually bound to handle your data only as directed by us and in accordance with applicable privacy laws.

Legal Requirements

We may disclose your information if required to do so by law, court order, or governmental authority, or if we believe disclosure is necessary to protect the rights, property, or safety of Nova Aegis, our clients, or others.

Business Transfers

In the event of a merger, acquisition, or sale of all or substantially all of our assets, your information may be transferred as part of that transaction. We will notify you via email or a prominent notice on this Site before your data becomes subject to a different privacy policy.

05 Cookies & Tracking Technologies

Our Site uses only essential technical cookies necessary for basic site operation (e.g., server session management). We do not use advertising cookies, cross-site tracking pixels, or analytics platforms that profile individual users (such as Google Analytics in its default configuration).

You may disable cookies in your browser settings. Note that doing so may affect basic site functionality.

06 Data Retention

We retain personal information only as long as necessary for the purpose it was collected:

• Contact form submissions: Retained for up to 24 months to allow for business follow-up, then deleted.
• Job applications: Retained for up to 12 months after the position is filled or the application is closed, then securely deleted. Resumes are purged from our mail servers upon processing.
• Server access logs: Retained for up to 90 days for security purposes, then purged.

You may request earlier deletion of your data at any time by contacting us (see Section 13).

07 Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right of Access — Request a copy of the personal data we hold about you.
• Right of Rectification — Request correction of inaccurate or incomplete data.
• Right of Erasure — Request deletion of your personal data ("right to be forgotten").
• Right to Restrict Processing — Request that we limit how we use your data.
• Right to Data Portability — Receive your data in a structured, machine-readable format.
• Right to Object — Object to our processing of your data in certain circumstances.
• Right to Withdraw Consent — Where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, contact us at privacy@novaaegis.com. We will respond within 30 days. Residents of the EU/EEA may also lodge a complaint with their local Data Protection Authority.

08 Security

Security is at the core of what Nova Aegis does. We apply the following safeguards to your data:

• All data transmitted to our Site is encrypted via TLS (HTTPS).
• Resume files are processed and immediately purged from temporary storage after transmission.
• Access to contact and application data is restricted to authorised personnel on a need-to-know basis.
• Our servers are hardened following industry security benchmarks (CIS Controls).

While we take every reasonable precaution, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee absolute security, and you submit information at your own risk.

09 Third-Party Links

Our Site may contain links to third-party websites (e.g., LinkedIn, GitHub). These sites have their own privacy policies, and we are not responsible for their content or privacy practices. We encourage you to review the privacy policy of any external site you visit.

10 Children's Privacy

Our Site and services are directed exclusively at businesses and professionals. We do not knowingly collect personal information from individuals under the age of 16. If we become aware that we have collected personal data from a child, we will take immediate steps to delete it. If you believe a minor has submitted information to us, please contact privacy@novaaegis.com.

11 International Data Transfers

Nova Aegis is headquartered in Chicago, Illinois, USA. If you are accessing our Site from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States. By submitting information through our Site, you consent to this transfer.

For individuals in the European Economic Area (EEA), we rely on appropriate legal mechanisms (such as Standard Contractual Clauses) for cross-border transfers where required by the GDPR.

12 Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page and, where changes are material, provide a more prominent notice (such as an email notification or banner on the Site). We encourage you to review this policy periodically.

Your continued use of the Site after any changes constitutes your acceptance of the updated policy.

13 Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: